The close integration of GreenSoft’s data collection capability and GreenData Manager software offers a powerful integrated compliance data solution. Working with our customers, GreenSoft has developed a series of best practices for environmental compliance management. By following these steps, companies can increase efficiency and reduce risk.

1. Data Cleansing/BOM Scrubbing - Most product BOMs are dirty, consisting of duplicate and incomplete part data. Data cleansing is the foundation of successful compliance management. BOM scrubbing involves verifying the consistency and accuracy of manufacturer names and part numbers and the integrity of all line item information.

With a database consisting of over 13 million part numbers from over 8700 manufacturers, GreenSoft's Data Management Service (DMS) reduces BOM cleansing from months to a matter of days.

Data Services	GreenData Manager
Ask GreenSoft about conducting a complimentary BOM scrub before signing an agreement.	When revising a product or creating a new one, use GDM to generate a list of new components to ensure compliance.

2. Data Collection from Suppliers - Collecting compliance information (like chemical substance information, non-use REACH SVHC statements, and RoHS status and certificates) from suppliers is a tedious and resource-intensive job, especially as regulations change. It takes numerous phone calls or emails; suppliers often do not understand aspects of regulations such as SVHCs; and suppliers sometimes demand a rationale for sharing information.

GreenSoft has years of experience in collecting lifecycle, compliance, and material composition data. We also collect data for lead-free manufacturing and tin whisker mitigation. In addition to EU RoHS and REACH SVHC, we can help you comply with China RoHS, Norwegian PoHS, PFOS, PAHS, DECA-BDE, Halogen-Free, and more. To manage this wide range of declarations, GreenSoft recommends to collect, whenever possible, full disclosure material information.

Data Services	GreenData Manager
Most of our customers ask us to maintain their data, providing updates whenever regulations or the components change.	GDM is continually updated to reflect the changing regulatory environment.

3. Data Validation and Format Conversion - Data from suppliers is often not clean and comes in a wide range of formats. It is necessary to unify substance data in same format so that they can be aggregated for product level substance disclosure.

GreenSoft's DMS will ensure that your data is accurate. (We'll validate REACH substances against CAS numbers and substance names, for example.) GreenSoft is ISO 9001:2008 certified.

Data Services	GreenData Manager
If you want, we’ll help you prepare your data for importation into common PLM or ERP systems.	The built-in CAS library in GDM exceeds 26,000 substances.

4. Compliance Validation/Declaration - Compliance data alone can't provide the actual compliance status of your products. Sophisticated analysis is necessary to manage exemption updates, determine BOM compliance status instantly with or without the consideration of 2nd sources, and capture all this information in a declaration report.

GreenData Manager software manages your collection of compliance data and documents.

• Monitor the validity status on the documents you have collected.
• Set up the effective date and expiration date—GDM will alert you to expired documents (valuable for SVHC updates).
• Report the compliance status on all parts or BOMs for EU RoHS, China RoHS, Norway PoHS, Halogen-Free, and REACH SVHC.
• Or define your own compliance rules per customers’ requirements.
• Online updates of changes to regulations and substances.

Data Services	GreenData Manager
GreenSoft’s Data Maintenance Program sends updates anytime a part’s chemical composition or lifecycle changes.	GDM can import and export IPC-1752 files. You can also create custom rule sets so that you can generate compliance declarations for specific OEM requirements.

5. SVHC Reporting - Article 33 of the EU REACH regulation requries that suppliers report current REACH SVHC substances of more than 0.1% wt/wt. The REACH SVHC list is revised frequently.

GreenData Manager is updated to reflect all changes to important regulations, like REACH SVHC. The software also performs REACH SVHC reporting on all items or products (BOMs).

Data Services	GreenData Manager
GreenSoft’s Data Maintenance Program will send monthly updates to parts whenever the REACH SVHC Candidate List, or any other regulation, changes.	GDM also updates with proposed changes to the REACH SVHC Candidate List so that you can prepare for future regulations.

6. Product-Level Substance Disclosure - Declaration requirements are becoming highly complex. Governments and companies up the supply chain are asking for a wide range of information, including product-level substance disclosures.

GreenData Manager can generate a list of all substances used in a product, provide a roll-up by weight and ppm for each substance, and export the disclosure to Excel, IPC-1752 or IPC-1752A XML.

Data Services	GreenData Manager
To comply with the wide range of environmental regulations and directives, GreenSoft recommends collecting full material declarations for all components whenever possible.	GreenSoft can create a custom rule set to generate reports for an OEM-specific regulation, or you can create your own inside the software.

Summary

GreenSoft provides a powerful, one-stop solution for environmental compliance. Starting with a parts list, we'll help you generate a BOM-level compliance report, quickly and at a reasonabe price.

For More Information

"Best Practices for REACH Compliance for Electronics OEMs" lists key strategies for compliance. Download the white paper.