Working with our customers, GreenSoft has developed a series of best practices for environmental compliance management, which are addressed through GreenSoft's Data Managment Services (Steps 1-3) and GreenData Manager-REACH software (Steps 4-6). Following these steps, companies can increase efficiency and reduce risk.

1. Data Cleansing/BOM Scrubbing - Most product BOMs are dirty, consisting of duplicate and incomplete part data. Data cleansing is the foundation of successful compliance management. BOM scrubbing involves verifying the consistency and accuracy of manufacturer names and part numbers and the integrity of all line item information.

With a database consisting of over 24 million parts from 5000+ manufacturers, GreenSoft's Data Management Service (DMS) reduces BOM cleansing from months to a matter of days.

2. Data Collection from Suppliers - Collecting compliance information (like chemical substance information, non-use REACH SVHC statements, and RoHS status and certificates) from suppliers is a tedious and resource-intensive job. It takes numerous phone calls or emails; suppliers often do not understand aspects of regulations such as SVHCs; and suppliers sometimes demand a rationale for sharing information.

GreenSoft has years of experience in collecting lifecycle, compliance, and material composition data. We also collect data for lead-free manufacturing and tin whisker mitigation. In addition to EU RoHS and REACH SVHC, we can help you comply with China RoHS, Norwegian PoHS, PFOS, PAHS, DECA-BDE, Halogen-Free, and more. To manage this wide range of declarations, GreenSoft recommends to collect, whenever possible, full disclosure material information.

3. Data Validation and Format Conversion - Data from suppliers is often not clean and comes in a wide range of formats. It is necessary to unify substance data in same format so that they can be aggregated for product level substance disclosure.

GreenSoft's DMS will ensure that your data is accurate. (We'll validate REACH substances against CAS numbers and substance names, for example.) And we'll prepare your data for importation into common PLM or ERP systems. GreenSoft is ISO 9001:2000 certified.

4. Compliance Validation/Declaration - Compliance data alone can't provide the actual compliance status of your products. Sophisticated analysis is necessary to manage exemption updates, determine BOM compliance status instantly with or without the consideration of 2nd sources, and capture all this information in a declaration report.

GreenData Manager-REACH software manages your collection of compliance data and documents.

• Monitor the validity status on the documents you have collected.
• Set up the effective date and expiration date—GDM-R WE will alert you to expired documents (valuable for SVHC updates).
• Report the compliance status on all parts or BOMs for EU RoHS, China RoHS, Norway PoHS, Halogen-Free, and REACH SVHC.
• Or define your own compliance rules per customers’ requirements.
• Online updates of changes to regulations and substances

5. SVHC Reporting - Article 33 of the EU REACH regulation requries that suppliers report current REACH SVHC substances of more than 0.1% wt/wt. The REACH SVHC list is revised frequently.

GreenData Manager-REACH is updated to reflect all changes to important regulations, like REACH SVHC. The software also performs REACH SVHC reporting on all items or products (BOMs).

6. Product-Level Substance Disclosure - Declaration requirements are becoming highly complex. Governments and companies up the supply chain are asking for a wide range of information, including product-level substance disclosures.

GreenData Manager-REACH can generate a list of all substances used in a product, provide a roll-up by weight and ppm for each substance, and export the disclosure to Excel or IPC-1752.

For More Information

"Best Practices for REACH Compliance for Electronics OEMs" lists key strategies for compliance. Download the white paper.